About Northwind Metals
“I have been here eleven years. We grew from one press to four, and the paperwork grew faster than the shop did.”
Northwind Metals is a 120-person fabricator making pressed and welded components for industrial customers. Steady growth left it buying from more suppliers than its systems could follow.
The challenge
“Every order touched three systems and a mailbox. Nobody could tell you what we owed until the month was already closed.”
Purchase orders lived in one system, delivery notes in another and invoices in a shared mailbox. Matching the three was a person's job for most of a week each month, and the exceptions that mattered surfaced only after the close.
The solution
Orders, receipts and invoices now land against the same record. Swyftflo matches them on arrival and raises only the lines that genuinely disagree, so the team reviews a handful of exceptions instead of reconciling everything by hand.
The results
“The best thing I can say is that nobody asks me where an order is any more.”
Month-end close runs three times faster. Buyers stopped fielding calls about invoice status, and finance sees disputed lines in the same week they arrive rather than the following month.
Looking ahead
Northwind is extending the same matching to freight and duty, so landed cost arrives with the invoice instead of being worked out afterwards.
